Here is the form I use, I found it online somewhere. I also include scraps of the quilt, pictures and this form in a three ring binder.
QUILT DOCUMENTATION FORM Date___________
Quilt Owner Name____________________ Relationship to quilt maker_________
Address_________________________
How was quilt acquired?________________________________
If purchased, price_____________________
Quilt Maker Name_______________________ D.O.B.________________
Maiden name_________________ Place of birth____________
Address___________________ Date of death_____ Place of death________
Name of spouse________________ Number of children________
Motheršs maiden name___________ Names_________________
Fatheršs name_________________ Place of birth_______________
How did the quiltmaker learn to make quilts and when?_______________
__________________________________________________ ___________
Did quiltmaker make other quilts?_________ How many?_________________
For what occasion, person, and/or use was the quilt made?________________
__________________________________________________ __________
Where was the quilt made?____________________Date made_________
city county state
Other information about quiltmaker_______________________________
__________________________________________________ _______
__________________________________________________ ______
QUILT DESCRIPTION
Pattern name used by maker or owner_____________________________
Individual quilt name_________________________________________
Pattern Source____________________________________________ __
Size______________________________________________ ________
Quilt type: Pieced___ Appliqued___ Crazy___ Embroidered___
Cross Stitched___ Paper Pieced___ Whole cloth___ Other_________
Colors____________________________________________ _____
Fabrics___________________________________________ _____
How was top constructed? By hand____Machine____ Both___
Batting: None____ Cotton____Polyester____Wool____ Paper___ Other___
How is it quilted? Hand_____ By whom________________
Quilting pattern________
Machine______By whom______________Quilting pattern______________
Tied____By whom____________Tying pattern_____________
Date quilted or tied___________Type of thread used__________________
Is quilt signed?_____By______________________Where_________ _____
Has the quilt won any awards or ribbons?____________________________
Any other significant information about the quilt?______________________
__________________________________________________ _________