I put everything in one or two folders and name the according to the main projects that are in the folders. I then transfere those folders to a usb drive stick, Has been a lifesaver for several of my dinners I prepare for the holiday meals for my friends.
1 folder says simply holiday food
2 folder says COP Quilt plus -- meaning I had lots of room left over on the drive so I put lots of other quilt patterns on the usb.
I use only this system because if I have any problem with any cloud thing--some have been breeched of late--my files are still safe as they are on the usb only I I have control with each file on my usb's.