I don't keep track of any of it!
I used to have the bins and the boxes and it drove me nuts too - it took too much time to find what I wanted.
I moved 3 years ago and had to come up with something different. My fabric is stored in a closet. When I slide a door over, I can see half the closet. Below the clothes bar, are storage cubes containing fabric sorted by color. There are 2 shelves above the clothes bar. On the bottom shelf are specialty groups - Christmas, solids, 30's, etc. On the top shelf, there are labeled boxes for UFO's and other crafts - knitting, cross stitch, etc.
My quilt books and magazines are on open shelves in the living room.
I'm very hands on. When looking for a yellow, for example, I'll pull out the pile of yellows and search until I find something that will work.
This is the best system I've ever had.