When I started quilting I put a picture of each item in a Word document, but that got too big real fast. I now keep a log (an Excel spreadsheet actually) that lists each quilted item, the approximate date finished, its size, whether it has a sleeve and label, who it was given to, other comments. I also take several digital photos of everything I make. Each item has its own folder, with the folder name being the date and item (e.g., 2008_01 Snake River). It's working for me so far. I don't print the photos, but I do have a good backup system.