I have a folding table that is long and narrow that I take along. I got it at Walgreens on sale and it will hold 2 sewing machine. Lights are a must take along and power cords. Most hotels will charge to use of the conference room, but it doesn't hurt to ask. A lot depends on how booked they are. Have a great time. I know what it is to get away. I have a 46 year old son with Down's (MR) and it gets harder as they get older, so enjoy yourself.