Your retreat sounds wonderful. My quilt guild had our retreat in Sept. in the mountains of Montana. There were 32 of us. We take our own projects to work on. We also have a retreat theme and project that pertain to that part of our retreat. You can do as much or as little as you like. It's very relaxed and we try to keep everyone's pocketbook in mind. We come home energized and ready to tackle all the things that we've been putting off. P.S. Our members range in age from 20's to 90's. Our 90 year young lady is a crackerjack. Puts some of us younger quilters to shame.