Originally Posted by
twinkie
IMHO, the officers who are dedicated need to bring up the thought of making a list of rules for the guild. Use the premiss that the guild is trying to become more organized. At the meeting, ask the members to make a list of what rules they think should apply to the guild, and then discuss them and vote on them. Then send out a list of rules to all members stating that the guild has voted on these rules. You might call all members before this meeting and this would give the VP a heads up that this is what the meeting will be about so she can attend if she wants. That would not single her out if you call all members. One rule that should be discussed is the one that all officers are expected to attend at least 1/2 or 2/3 of the meetings. Also, when you hold your election or appointment of officers, make sure that it is stated that being an officer, you will be expected to be involved with the guild and attend the meetings and money making activities X number of times.
YES, to all points you presented, it is most important to have some rules because it is clear the VP has no idea of her duties. I think missing a couple meetings a year is enough unless it is clearly an emergency. Not feeling up to a meeting, is not an emergency. The VP has made her own 'rules' when it comes to being a member of the group.
If you have a full set of officers, you NEED something to refer back to. They do not have to be 'by-laws' but all points that need to be taken into consideration for those holding an office. Each officer accepts the title, it should be considered a 'job' and what company would let this go on.
You could make a plan to be late at one meeting, let her know she needs to take over, plan to come in during the meeting. That way everyone can see how prepared she is to hold the office.
The group maybe small but you need organization, starting sooner than later. When do you have the next election.