Wow. and Congratulations.
My church started a quilting group many years ago. We connected with Prayers & Squares and it was great. A group of us went to San Diego for a P&S conference. Was well worth it.
To include various skills and ages our prayer quilts and are tied. Our less experienced and older members placed the ties.
One of the men from the church made a small PVC quilting frame to hold the quilt while being tied. It was easily disassembled for storage each week.
Labels were bought form P&S's.
The lap quilts were stored and the church nurse gave us the names of the recipients.
As the lapquilts were assigned to individuals, and the labels filled out, each quilt was displayed in our narthex. Church attendees could view the quilts, note the names of those to receive the quilts, and tie the ties in square knots while saying a prayer for that person. Thus the P&S name.
No other information was given about the individual person receiving a quilt to keep confidentiality.
We had a great leader. The group was anchored by our quilters. Quilters could either meet and sew together or sew at home. It was their choice. Our group met for only a few hours each week.
The church gave us a room to use weekly as well as a locked closet in that room to store fabric, batting, ironing board, quilting frame, etc .
P&S had great guidelines.
Many members donated supplies or money for supplies.
Personally, I objected to some groups having more than just the name on a sign placed with each quilt. I was glad our group felt the same way.