May I make a few suggestions to help this RR run smoother than the last one? We learned a lot from that first RR!
I would suggest there be a limit on extra fabric and items sent, if the group is in agreement. This was an issue in the first RR swap. Some people only were sending the quilt top (which I recommend) and others added gobs of extra fabric to be used, journals, even a magazine. All these things being mailed so many times gets really expensive. The swap shouldn't require more than a padded FRE to mail it to the next person, except maybe in the case of the very last round. If the quilt is big it may require the more expensive box to mail that last round. Some rules such as this could help everyone be on the same page with expectations.
Also, some people have the expectation of a matchy quilt (each round matching what is already on the quilt) and others expect each round to be different. These expectations need to be discussed up front. They don't have to be the same for each person, but maybe include a note stating what you would like (matchy or differing rounds) and everyone try to live up to that.
And my last suggestion is that each member commit to reading every post in the thread. This is another thing that will help keep everyone on the same page and be aware of any changes in direction that come up. Last RR, some people missed some vital info, simply because they were not reading the thread.
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Mona asked for some organizational help, so there it is! My two cents....