Jois,
You are much more together than I am, thats for sure. lol
I {try} to rememberthe pictue BEFORE I send it out, then keep a little journal of all my quilts made. Just the dates, who got it and the year with the picture. But I like your idea of putting the fabric swatches with it also.
One time I "tried" to keep track of were I bought my fabric, how many yrds and the price per yard, bu my "stash" got way out of hand and that idea went right out the window..........haha
Glad to hear that someone does it right.!!
Happy Quilting
Bev