Good Email Advice
02-16-2010, 12:14 PM
#1
Super Member
Thread Starter
Join Date: Jan 2008
Location: currently central new jersey
Posts: 8,623
Forwarding and Sending E-Mail Etiquette
THIS IS GOOD INFORMATION
This is advice from a Network Administrator responsible for all of the computers at a very large corporation. It is message that applies to ALL of us who send emails.
Do you really know how to forward emails?
50% of us do; 50% DO NOT.
Do you wonder why you get viruses or junk mail?
Every time you forward an email there is information left over from the people who received the message before you, namely their email addresses and names. As the messages get forwarded along, the list of addresses builds, and all it takes is for one person to get a virus, and his computer can send that virus to every email address that has come across his computer.
Or, someone can take all of those addresses and sell them or send junk mail to them in the hopes that you will go to the site and he will make five cents for each hit. That's right, all of that inconvenience over a nickel!
1) When you forward an email, DELETE all of the other addresses that appear in the body of the message (at the top).
Highlight them and delete them, backspace them, cut them, whatever it is you know how to do.
You MUST click the 'Forward' button first and then you will have full editing capabilities against the body and headers of the message.
If you don't click on 'Forward' first, you won't be able to edit the message.
2) Whenever you send an email to more than one person, do NOT use theTo: or Cc: fields for adding email addresses.
Always use the BCC:(blind carbon copy) field for listing ALL the email addresses. This way the people you send to will only see their own email address. If you don't see your BCC: option click “to:” and your address list will appear. Highlight the address and choose BCC: When you send to BCC: your message will say 'Undisclosed Recipients in the 'TO:' field of the people who receive it.
(3) Remove any 'FW :' in the subject line. You can re-name the subject if you wish or even fix spelling.
(4) ALWAYS hit your Forward button from the actual email you are reading. By Forwarding from the actual page you wish someone to view, you stop them from having to open many emails just to see what you sent.
(5) Have you ever gotten an email that is a petition? It states a position and asks you to add your name and address and to forward it to 10 or 15 people or your entire address book. The email can be forwarded on and on and can collect thousands of names and email addresses.
FACT: The completed petition is actually worth a couple of bucks to a professional spammer because of the wealth of valid names and email addresses contained.
DO NOT EVER put your email address on any petition.
FACT:
Most e-mail petitions that are forwarded with just a list of names are worthless because they do not fully identify the signer by street address, etc. Nor does it prove that the signer really signed it.
Do not forward them.
Some of the other emails to delete and not forward are:
A. The one that says something like, 'Send this email to 10 people and you'll see something great happen.' Or sometimes they'll say 'something really cute will happen.'
IT WON'T HAPPEN!!!!
b. And don't let the bad luck ones scare you either, they should get trashed.
c. Before you forward an 'Amber Alert, or a 'Virus Alert, or some of the other emails floating around, check them out before you forward them. Most of them are junk mail that have been circling the net for YEARS! Just about everything you receive in an email that is in question can be checked out at www.snopes.com or www.truthorfiction.com orwww.factcheck.com. It's easy to find out if it's real.
If it's not true, please don't pass it on.
So please, let's stop the junk mail and the viruses. Also get rid of the advertisements at the bottom of your emails! You pay for your internet why advertise free for them? If they want advertisement let them pay you to use your space!!!!
Finally, here's an idea!!! Send this to all your e-mail friends (but strip my address off first, please). This is something that SHOULD be forwarded to everyone you send emails to.
THIS IS GOOD INFORMATION
This is advice from a Network Administrator responsible for all of the computers at a very large corporation. It is message that applies to ALL of us who send emails.
Do you really know how to forward emails?
50% of us do; 50% DO NOT.
Do you wonder why you get viruses or junk mail?
Every time you forward an email there is information left over from the people who received the message before you, namely their email addresses and names. As the messages get forwarded along, the list of addresses builds, and all it takes is for one person to get a virus, and his computer can send that virus to every email address that has come across his computer.
Or, someone can take all of those addresses and sell them or send junk mail to them in the hopes that you will go to the site and he will make five cents for each hit. That's right, all of that inconvenience over a nickel!
1) When you forward an email, DELETE all of the other addresses that appear in the body of the message (at the top).
Highlight them and delete them, backspace them, cut them, whatever it is you know how to do.
You MUST click the 'Forward' button first and then you will have full editing capabilities against the body and headers of the message.
If you don't click on 'Forward' first, you won't be able to edit the message.
2) Whenever you send an email to more than one person, do NOT use theTo: or Cc: fields for adding email addresses.
Always use the BCC:(blind carbon copy) field for listing ALL the email addresses. This way the people you send to will only see their own email address. If you don't see your BCC: option click “to:” and your address list will appear. Highlight the address and choose BCC: When you send to BCC: your message will say 'Undisclosed Recipients in the 'TO:' field of the people who receive it.
(3) Remove any 'FW :' in the subject line. You can re-name the subject if you wish or even fix spelling.
(4) ALWAYS hit your Forward button from the actual email you are reading. By Forwarding from the actual page you wish someone to view, you stop them from having to open many emails just to see what you sent.
(5) Have you ever gotten an email that is a petition? It states a position and asks you to add your name and address and to forward it to 10 or 15 people or your entire address book. The email can be forwarded on and on and can collect thousands of names and email addresses.
FACT: The completed petition is actually worth a couple of bucks to a professional spammer because of the wealth of valid names and email addresses contained.
DO NOT EVER put your email address on any petition.
FACT:
Most e-mail petitions that are forwarded with just a list of names are worthless because they do not fully identify the signer by street address, etc. Nor does it prove that the signer really signed it.
Do not forward them.
Some of the other emails to delete and not forward are:
A. The one that says something like, 'Send this email to 10 people and you'll see something great happen.' Or sometimes they'll say 'something really cute will happen.'
IT WON'T HAPPEN!!!!
b. And don't let the bad luck ones scare you either, they should get trashed.
c. Before you forward an 'Amber Alert, or a 'Virus Alert, or some of the other emails floating around, check them out before you forward them. Most of them are junk mail that have been circling the net for YEARS! Just about everything you receive in an email that is in question can be checked out at www.snopes.com or www.truthorfiction.com orwww.factcheck.com. It's easy to find out if it's real.
If it's not true, please don't pass it on.
So please, let's stop the junk mail and the viruses. Also get rid of the advertisements at the bottom of your emails! You pay for your internet why advertise free for them? If they want advertisement let them pay you to use your space!!!!
Finally, here's an idea!!! Send this to all your e-mail friends (but strip my address off first, please). This is something that SHOULD be forwarded to everyone you send emails to.
02-16-2010, 12:22 PM
#2
Junior Member
Join Date: Jan 2010
Location: In the Middle of the Desert :D
Posts: 147
Wonderful reminder!
I always hit Forward and delete all e-mail addys, remove the RE: or FWD: and rename. I also use the BCC (blind copy):D
Having worked in the medical field for 38 yrs, it became habit (after computers arrived...LoL) it's the privacy act and it's stuck with me all these years.
I always hit Forward and delete all e-mail addys, remove the RE: or FWD: and rename. I also use the BCC (blind copy):D
Having worked in the medical field for 38 yrs, it became habit (after computers arrived...LoL) it's the privacy act and it's stuck with me all these years.
02-16-2010, 04:04 PM
#4
Senior Member
Join Date: Oct 2008
Location: Southern California
Posts: 872
Bless you for reminding (or teaching) folks to do this. I do all of the above and it's become a pet peeve that other people don't. I once got an email joke that had layers of previous addresses on it. I recognized one way down the pile that was a friend's address. I forwarded the email to her and she was p.o.'d to see that her address had been made available to so many people. I don't want mine floating around like that either.
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