sapdoggie (that's an interesting ID...),
I use a spreadsheet to track everyone. I've shared the details (of the structure) with Yosamitesa. Also, in large part due to lessons learned the first year, Patrice added some requirements (see opening post of this message topic) that I think helped reduce the number of MIA partners.
Most people were great about putting on the calendars the 15th of each month a reminder to check in with me. I think doing that helped people a lot.
The funnest, as well as the most challenging part, is making the matches. It works surprisingly well, I think. Actually, that reminds me: i need to do a post-swap assessment. I did that last year. Helped identify where what to strengthen, what to change.
I'm thrilled that Yosemitesa has volunteered to take this on next year. I think this is a wonderful swap; I just don't have the bandwidth to manage it anymore.
-- Jillaine