Our guild stays at a hotel Friday night, and Saturday night. We stay at a Country Inn and Suites, so that gives us gals the choice of staying alone, with one friend, 2 friends or 3 friend (there are 2 queen beds and a sofa sleeper...) Having more people in the room reduces the cost. I stay with one roommate, and the cost of the room (which also pays for the conference room we use) is $110 per person. We all pitch in and bring the big boards, cutting mats etc. Friday night is pretty much every man for himself (some choose to bring a sandwich or something) Breakfast is served at the hotel, Saturday morning, many go out shopping (since the shops here are Amish and closed on Sunday) so they eat lunch out. Saturday night we have our "wine and cheese party" -- it started out as simply that, wine, cheese and a few munchies, but after a severe snowstorm, where we knew getting out for a meal was going to be not such a great idea, we make it more substantial foods. We are limited in that we are not allowed crockpots and such, but we still have more than we can eat, and bring the leftovers back out of our room refridgerators for Sunday lunch.