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Thread: How to Organize designs for machine embroidery

  1. #1
    Senior Member joivey's Avatar
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    How to Organize designs for machine embroidery

    Does anyone have any good ways to organize design files for machine embroidery. I am finding that I have lost many of my designs and I am sure it is due to my own lack of organization. These things are too good and too expensive to lose.
    Thank you,
    Jo Ann
    Jo Ann

  2. #2
    Power Poster ManiacQuilter2's Avatar
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    Good question. My best friend is having the same problem.
    A Good Friend, like an old quilt, is both a Treasure and a Comfort

  3. #3
    Senior Member Feather3's Avatar
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    Quote Originally Posted by joivey View Post
    Does anyone have any good ways to organize design files for machine embroidery. I am finding that I have lost many of my designs and I am sure it is due to my own lack of organization. These things are too good and too expensive to lose.
    Thank you,
    Jo Ann


    EmbLibrary has a tutorial/photos on how to do this too:
    http://www.emblibrary.com/EL/ELProje...oductid=pr1735

    Years ago there was a free program for this, but I can not find it. It had many folders I would never use, so I got rid of it. The only program I did find.... my computer told me it was not safe & deleted it.

    Make sure you back up your designs to a disc or 2nd hard drive, because you can lose them all if your computer goes down.

  4. #4
    Super Member notmorecraft's Avatar
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    As soon as I down load a design I rename it something obvious rather than the design number that comes with it. For instance if I download hus0001233 and it's a vintage sewing machine I re label as vintage sewing machine, so I know what the design is.

  5. #5
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    I am a total loser trying to keep my designs in order. Just bought and downloaded an Irish design that I bought last year. Had trouble even finding where they were. A friend helped me so now I know how to rename them and where to hunt for them and where to move them. Now I need her to teach me about folders. One thing at a time.
    Sometimes there is a very fine line between hobby and mental illness.
    Reggie

  6. #6
    Member Browngirl's Avatar
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    I designs I have bought and collected over the years. At first I would made floppy disk that had only flowers, birds etc. that didn't last long. Next I made cds and a note book and placed the designs in it by designer: Artistic thread works cd 1 and it list all the designs on that list. Now am looking for something better.

  7. #7
    Super Member mermaid's Avatar
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    I use an emb folder with names folders inside. As stated above by notmorecraft, rename the design and place in a folder inside the main folder which is named My Embroidery Designs. Inside are folders with named categories. Be sure to save the instructions how to open it. You can get this organizer for free at http://www.secretsof.com/content/608


  8. #8
    Super Member MaggieLou's Avatar
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    Quote Originally Posted by notmorecraft View Post
    As soon as I down load a design I rename it something obvious rather than the design number that comes with it. For instance if I download hus0001233 and it's a vintage sewing machine I re label as vintage sewing machine, so I know what the design is.
    I do this too. I'll never remember what the number was but if I'm looking for a particular design I can find it by name.
    Margaret

    "If the devil could dance in empty pockets, he'd have a ball in mine."

    Life is a coin. You can spend it any way you wish but you can only spend it once.

  9. #9
    Super Member Quilty-Louise's Avatar
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    My father in law created a data base for me a couple years ago.

    I used design categories as seen on Embroidery Library, and added
    sub-categories as needed.

    I am at work right now but will post a picture when I get home of
    what my database looks like.
    Louise - Ya-ya to Zachary April 13 2015. I collect mugs from the U.S. and around the world. Also collect handmade pincushions, sewing/quilting themed fabrics, and fabric in general.

  10. #10
    Super Member Snooze2978's Avatar
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    I've been collecting designs since 2000 and I'm sure others have been collecting longer than that. I make a folder for the website I acquire the design from, if its a set of designs, they too will get a folder within the website folder, then I have a folder for just freebies from that site. True that's a lot of folders but I know where I can find my designs easily this way. May not work for you or others but it works for me. When I'm working on a project I have made a folder that will show up right at the start of all my folders and I'll copy the designs into this folder and of course in a folder designated for that project as I tend to have a number of projects going at one time.........as for my quilt labels. I made up a basic quilt label that I can pull up and add the wording needed at the time, save it for when I actually go to use it.

    I also have generic folders..............alphabets, floral, redwork, etc. from long time ago and I have no idea where those designs came from. For any design(s) I purchase I add a "$" alongside it so I know I paid good money for it.

    I also keep all my designs on a separate hard drive from the main hard drive in case the system crashes it won't take my designs with it. Then once a month I back up all these files onto an external hard drive in case my PC goes to the shop then I can use it on my lap top till it gets back. I have all my basic personal files...........statements, tax files, etc. on this hard drive too.
    Suz in Iowa
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    [QUOTE=joivey;7476659]Does anyone have any good ways to organize design files for machine embroidery. I am finding that I have lost many of my designs and I am sure it is due to my own lack of organization. These things are too good and too expensive to lose.
    Thank you,

    I have Ann The Gran and love it. It has categories to move downloaded designs to. It will also change formats for you, print out designs , resize, cut and paste. Take a look at it

  12. #12
    Super Member Quilty-Louise's Avatar
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    Earlier I mentioned that I have a database that my FIL created
    for me.

    Here is a photo of some of the info I can put into the file.

    Name:  emb.database.jpg
Views: 175
Size:  197.2 KB
    Louise - Ya-ya to Zachary April 13 2015. I collect mugs from the U.S. and around the world. Also collect handmade pincushions, sewing/quilting themed fabrics, and fabric in general.

  13. #13
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    OMG! I love your data base. Your categories are wonderful. Your FIL could make some serious $$$ selling this program! Put me on the list as the first customer. Lucky you for that man! I bet the husband is a gem too.

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    Please ask your FIL the name of the software he used to create your database. Thank you.

  15. #15
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    I don't have an embroidery machine (sob sob) But I do have files of pictures. I have found at the stationary stores binder sheets that hold CD's and I put a cd in one and then pages of the pictures on it in those clear pages so I know what is on that cd. I don't know if that would work. But then I have a program that puts thumbnails all on one sheet of paper and that helps. I know I have problems when a family member asks for a copy of a picture and I don't know which cd it is on.
    I hope this will work
    Lynda

  16. #16
    Super Member weezie's Avatar
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    I created my own filing system to correspond with both the way my mind works and the designs themselves; these are all backed up ... twice ... on different USB sticks ... in case one of them quits working. I find it necessary to include a jpg image of the free designs (using free Wilcom software), but not for the bought ones (mostly Emb.Library). For those, I make a printout of each design w/color chart; these are filed in folders, drawers & file boxes ... all to correspond with my computer files. I'm not a prolific machine embroiderer and rarely use the free designs, so I just print pictures & color charts of those as I need them.

  17. #17
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    No matter how you organize them, make a back-up on an external hard drive and make another back-up on another external hard drive. Keep one of the back up drives at a friends house, or a bank safety deposit bank, someplace safe. I had an external hard drive crash just like computers do and I needed my spare back-up. Also a few years back a well know embroidery designer had a house fire and lost everything. She had a spare external drive stored off site.

  18. #18
    Super Member MaggieLou's Avatar
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    Quiltly-Louise, that's a great DB. If he decides to market it, please let me know.

    Onemoe, is there a site for Ann the Gran?
    Margaret

    "If the devil could dance in empty pockets, he'd have a ball in mine."

    Life is a coin. You can spend it any way you wish but you can only spend it once.

  19. #19
    Senior Member Feather3's Avatar
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    Quote Originally Posted by Quilty-Louise View Post
    Earlier I mentioned that I have a database that my FIL created
    for me.

    Here is a photo of some of the info I can put into the file.

    Name:  emb.database.jpg
Views: 175
Size:  197.2 KB
    WOW!!! I'd be willing to pay for this. It's GREAT . I like that you can add notes on what/how you used each design, etc. Will it work with different computer operating systems...i.e. W-XP, W-7, W-10??

  20. #20
    Super Member btiny36's Avatar
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    Love love the data base your FIL created......awesome

  21. #21
    Senior Member JaniceP's Avatar
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    As I made each purchase, I printed off the design and thread color then I put them into a notebook. I have each card reader filled with each section of my notebook. Example: designs for Christmas, card reader 1.
    Bird design on card reader 2 etc. the notebook is divided into sections with tabs that tell me what it contains and which card reader I can find it on. The order of the notebook designs and the designs on the card reader are the same order. On my machine the design shows up so small it's hard to see so I can just count to find the coordinating design on the card reader.
    Always in Stitches,

    So blessed in the opportunity of life, the gifts of nature, and the choice to do good to others. I'm thankful for this day.
    http://www.photographicendeavors.com

  22. #22
    Super Member Quilty-Louise's Avatar
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    I created a NEW thread called "My Embroidery Designs" in case
    anyone has more questions to ask me about it.


    Here is a LINK to that post
    Louise - Ya-ya to Zachary April 13 2015. I collect mugs from the U.S. and around the world. Also collect handmade pincushions, sewing/quilting themed fabrics, and fabric in general.

  23. #23
    Super Member Quilty-Louise's Avatar
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    Well my thread got deleted no CLEAR explanation as to what
    was so wrong with it.

    But so be it.
    Louise - Ya-ya to Zachary April 13 2015. I collect mugs from the U.S. and around the world. Also collect handmade pincushions, sewing/quilting themed fabrics, and fabric in general.

  24. #24
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    I cannot understand why it would be deleted, especially since so many people had a positive response to it. Dang!

  25. #25
    Super Member MaggieLou's Avatar
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    Maybe you could send us a PM with your email to ask questions. Or create a FB page for questions.
    Margaret

    "If the devil could dance in empty pockets, he'd have a ball in mine."

    Life is a coin. You can spend it any way you wish but you can only spend it once.

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