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Thread: Record keeping for what you make.

  1. #26
    Super Member wesing's Avatar
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    Quote Originally Posted by klswift View Post
    I take a pic, post it in word and then write all the info under it (including date and who got it - whether it was gift or sold). I have it on the cloud but also copied onto a flash drive that I can take with me for reference.
    I like this idea. I have kinda been using the QB as my info repository, but think I may have to do something local. This would keep it in my computer and I could back up to the cloud also.

  2. #27
    Super Member tuckyquilter's Avatar
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    Quote Originally Posted by rryder View Post
    Here is a link to a form that the Lost Quilt Come Home website suggests. http://lostquilt.com/qd.pdf
    It is very thorough documentation, including places for photos and fabric samples.

    They say to feel free to make copies of it and distribute it freely.

    I have just started documenting my quilts because I wanted a way to track show quilts and then decided I'd also like to track the quilts that I make to give to family and friends as well. I did a streamlined version of the Quiltmaker's documentation. Just the information that I couldn't get by looking at the quilt (like batting used, current location of quilt, appraised yes or no, etc.). I did one page for each quilt that is still in my possession. Quilts that have been gifted did not get a page as I don't have enough info on the ones that I remembered to do much more than list them and who they were given to.

    Rob
    Thank you for sharing the Quilt Documentation form. I saved it for later use
    Jackie
    Lover of Scrappy, Chocolate and Wine

  3. #28
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    I take a picture of front and then fold the back down to show it. What a great idea to say who I gave them to. I give 99% of my quilts away.

  4. #29
    Super Member Teen's Avatar
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    Some really good ideas shared. I have a notebook, each page is a quilt, including picture, pattern name, date completed, and who I gifted it to. But, I do keep a journal my SIL made me to keep track of specific things, such as specific stitch measurements for different things...such applique stitches etc. or product names etc. Anytime a I find a technique shared, I write it down or print out the page and stick it in book to try. My SIL helped me journal quilting basics when I first started quilting like binding technique or squaring up a quilt...stuff like that. I needed that at first but now it's ingrained. Lol..
    Quilting therapy for the therapist...
    My Summertime Swap blocks: https://www.quiltingboard.com/member...bums19923.html

  5. #30
    Super Member OhCanada's Avatar
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    I too keep an electronic diary. Iíve created a folder called Quilting Journal in the Notes app on my iPad. Whenever I start a new project I create a new note. Itís easy to insert photos and when Iím finished the quilt I place a photo of it near the top of the file. Then when I go to my folder I see a listing of all my quilts with a photo. UFOs and WIPs are easily identified because there isnít a photo yet and I document what is still left to do.
    I wanted a simple process so that I would use it consistently.
    This is what it looks like:
    Attached Images Attached Images
    Valerie

  6. #31
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    I am one of those that keeps a record of everything I make. I designed an 8 1/2 x 11 sheet with the information that I thought I would want to know/refer to later. I take pictures of all my quilts and put them with my sheet of information. I make a label for every quilt/project. If there are special things are instructions about the quilt, I include that on the label also. Each project is numbered. All of my information sheets with their pictures are in protective covers and placed in 3-ring binders. I include fabric samples with some of my project information. My binders are labeled beginning with 1 and the dates of the projects in that notebook are included on the notebook label. I include all my notes and any designs I drew or sketched with every project- usually on graph paper. I think I'm up to projects number 66, 67, and 68 and binder number 9. I started quilting in January 2010 and have never stopped. I know this sounds crazy and seems like a lot of work, but for me it helps me keep my projects organized in my head and helps me with my future UFO's. It sure does set ongoing goals and future projects. If I make a quilt for someone in particular, I write a "story" about the project and give it to them along with the quilt (and of course, I keep a copy...lol) All of this sounds like a lot, but it really isn't when you consider you're only working on one or two or three at a time..... This may be what happens when you were an Executive Specialist and you had to constantly document, document, document and keep up with about 10 or 15 execs and 20-25 Supervisors. Whew - glad I'm retired. Sorry for the long note, but my reasoning took some explaining......thanks for your patience in reading my book.
    Too much to quilt, not near enough time....

  7. #32
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    The plastic sheet protectors come in various qualities - read the descriptions carefully before purchasing.
    Last edited by bearisgray; 09-02-2019 at 08:05 PM.

  8. #33
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    Like others I take a photo. I have an Ďalbum on my iPad and save a photo of the front and back. When I started doing this I used to add measurements too but seem to have got out of the habit.

    Itís a useful way to record patterns.

  9. #34
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    Quote Originally Posted by hunters grammy View Post
    I am one of those that keeps a record of everything I make. I designed an 8 1/2 x 11 sheet with the information that I thought I would want to know/refer to later. I take pictures of all my quilts and put them with my sheet of information. I make a label for every quilt/project. If there are special things are instructions about the quilt, I include that on the label also. Each project is numbered. All of my information sheets with their pictures are in protective covers and placed in 3-ring binders. I include fabric samples with some of my project information. My binders are labeled beginning with 1 and the dates of the projects in that notebook are included on the notebook label. I include all my notes and any designs I drew or sketched with every project- usually on graph paper. I think I'm up to projects number 66, 67, and 68 and binder number 9. I started quilting in January 2010 and have never stopped. I know this sounds crazy and seems like a lot of work, but for me it helps me keep my projects organized in my head and helps me with my future UFO's. It sure does set ongoing goals and future projects. If I make a quilt for someone in particular, I write a "story" about the project and give it to them along with the quilt (and of course, I keep a copy...lol) All of this sounds like a lot, but it really isn't when you consider you're only working on one or two or three at a time..... This may be what happens when you were an Executive Specialist and you had to constantly document, document, document and keep up with about 10 or 15 execs and 20-25 Supervisors. Whew - glad I'm retired. Sorry for the long note, but my reasoning took some explaining......thanks for your patience in reading my book.
    If I would have had enough sense to keep records - this is probably the way I would have done it.

    One can always ignore the information that is not relevant - but it is difficult to capture it after it "got away".

    I think the "this is where I had a problem and what I did about it" would be very helpful/useful in the future.

  10. #35
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    I was given an excel sheet for keeping up with progress on quilts; start date , fabric cut, blocks made, etc., to quilt completed date. I added quilting info like pattern, thread and a pic. Since I received this I have changed computers and I have a different program(Libre Office instead of word) which I don't know(I don't know excel either, but it was set up for quilts). One thing the excel was set to do was give a percent complete, but it only went to 69 items and it did not transfer to the new computer well. I played with libre until I could set up a spread sheet similar to the excel but I don't know how to get the percent complete. It was automatically calculated in excel when a date was put into the 'quilt finished' cell and showed up at the bottom of the page as percent completed.
    If anyone is familiar with libre, I would appreciate any help, please! I find that I actually enjoy keeping this record and felt a sense of accomplishment when I could check off a function and especially when I saw the percentage change.
    Jan

  11. #36
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    I think if one keeps records - a paper copy is a good idea -

  12. #37
    Super Member quiltingshorttimer's Avatar
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    I keep a quilt journal--tend to always need to catch up--put name of design, pattern designer, note on how long it took, why I made it, and attach a picture--and I also add which child inherits it or who I gave it to.

  13. #38
    Super Member Snooze2978's Avatar
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    The only recording I do is taking photos of the quilt. Since I do robotics, I will keep the layout page I print out and sometimes it will have the size of my blocks, sashings, borders on it too. If I designed the quilt using EQ8, then I'll have that saved as well. All my quilts are gifts to others so I don't bother keeping record where I got the fabrics and I quilt it myself so no problem remembering that either. I do like to go back from time to time to look at the photos, review the quilting layout as I might want to use the same patterns and since I keep the computer file on it too I can go back to see where to find the patterns.
    Suz in Iowa
    Designer EPIC, Brother XR3140
    Babylock Evolve, Innova 26" LS, MQR
    ProQ Designer, EQ7, Embird

  14. #39
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    Quote Originally Posted by OhCanada View Post
    I too keep an electronic diary. Iíve created a folder called Quilting Journal in the Notes app on my iPad. Whenever I start a new project I create a new note. Itís easy to insert photos and when Iím finished the quilt I place a photo of it near the top of the file. Then when I go to my folder I see a listing of all my quilts with a photo. UFOs and WIPs are easily identified because there isnít a photo yet and I document what is still left to do.
    I wanted a simple process so that I would use it consistently.
    This is what it looks like:
    This is a great idea! I have an album in my photos but the notes app is better for adding info as you have done. And with iCloud, it will be linked to the notes app on all my other apple devices and MacBook. A no brainer!

  15. #40
    Senior Member susanwilley's Avatar
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    I keep a journal of each quilt with some details of how it was made, and who it was made for. There were a few pages in the beginning as I would write about what was happening in my life at the time, but those pages have gotten fewer and fewer, now it is all about the quilt with less details.
    Susan

  16. #41
    Power Poster oksewglad's Avatar
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    So interesting to read...I take photos and they are all over the place in different folders in my computer that need to be reorganized...a nice rainy day project. Oh wait I can sew on a rainy day! Like just janet said...there's always a new quilt in my head. When I got the LA 18 months ago, I did start a journal listing of the quilt, batting, type of backing used; how many bobbins I needed; what stitch I used; type of thread; any trouble with thread; as well as what I needed to remind my self to do. Early on I kept quilting too close to the front bar; a couple of times of that and you quickly learn where to gauge the stitching. Has been helpful now that I have 2 GD's enjoying the LA.
    Don't worry spider.
    I keep house
    casually.
    ---Basho
    Nothing's too small...I love miniatures.

  17. #42
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    No, I don't have any system. Some people find it's easy to take a picture with their phone, but I don't even do that.

  18. #43
    Super Member peaceandjoy's Avatar
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    I wish I had kept track, maybe not details about fabric line, batting, etc., but at least a picture! Nope, nada. At least I have pictures of ones I've done in the last 5 years.

  19. #44
    Senior Member loisf's Avatar
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    I keep photos of all the quilt's I've made. The date is on the "info" screen for each photo, where I also keep the name of the recipient and pattern name. That's enough for me. I really enjoy paging through the slideshow of my quilts. It's fun to show others too.

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